Deploy a Well-Defined Maintenance Strategy
From health clinics to multi-speciality hospitals, the healthcare industry deals with a lot of medical equipment and data. Medical devices directly impact the users' health; hence the equipment in the healthcare facility must be well-maintained and adhere to standards to address emergencies. Manually managing the maintenance activities and ensuring the reliability of machines can be tiring and complex, and compromising machine maintenance and its usability involves high risk as even a slight mistake can cost a life. This is one of the reasons why healthcare facilities opt for CMMS software that deploys a well-defined and structured maintenance program in the facility. CMMS not just executes the work orders but also keeps track of each machine's history and timelines, making it easier for the technicians to identify what went wrong.
Benefits of CMMS Software in a Healthcare Industry
The new-gen TITAN CMMS goes beyond a simple work order management system and can transform your Healthcare facility into an ever-ready facility to address any emergencies. It is essential to streamline all operations and increase efficiency and productivity. TITAN automate workflows between various departments by providing real-time information regarding each process. All related data is stored in CMMS software for easy retrieval and analysis from asset procurement to its life-cycle completion.
- Overcome the shortcomings of an outdated system
- Improve equipment maintenance management
- Track critical assets using real-time information.
- Increase asset lifespan
Hospital Maintenance Management
Being an asset-heavy industry, everything from top to bottom in healthcare involves high-tech equipment. Only the proper inspection schedules and the proper maintenance calendars can keep it going in the right way. Ensuring an effective scheduled maintenance workflow allows a hospital to provide better healthcare services. Tracking and managing healthcare assets across the facilities can be complex if the maintenance and operations teams find it challenging to perform their duties correctly. Having a proper Healthcare CMMS system can set this right.
- Manage the maintenance work orders from the beginning to the end
- Prioritise on-demand work orders
- User-friendly tools to assist the risk assessments and preventive maintenance workflows
- Optimise the operations and identify the gaps and challenges before they become a problem
Biomedical Equipment Maintenance
Whether it is the clinical engineers or the technicians, having the biomedical equipment in good condition is necessary to run the day-to-day activities smoothly. The right CMMS software will provide compliance and care for the equipment and create effective processes across your facility with the maintenance management of your biomedical equipment.
- Automate and allocate tasks to manage the workflow to remain compliant proactively
- Centralised data management containing the history of the equipment
- Increase the uptime of the critical biomedical equipment
- Improved asset lifespan and Return on investment
Asset Management
Managing your medical and healthcare assets can be laborious when you need the right team to address every particular issue, as there is always a risk of falling out of compliance. Plan your strategic asset management with a Healthcare CMMS system that forms an all-in-one asset health planning system. Gain better visibility into the asset portfolio and take control of the asset health with data-driven insights that align with your entire healthcare organisation.
- Assign the appropriate technicians based on the nature of the task.
- Activity log of the assets and the history of the work performed
- Establish asset hierarchies in charts
- Track maintenance history
- Task prioritisation
Preventive Maintenance
Your medical equipment can be incredibly advanced and expensive, which translates to increasing the asset lifecycle. A well-maintained preventive maintenance program can be your key. It can prevent and fix minor issues before they grow into larger problems and keep the assets and the equipment in for a longer time in good condition.
- Schedule the recurring maintenance on the equipment and assets
- Reduce downtimes and keep failures to a minimum
- Generate PM tasks, develop PM schedules on time or usage and track inspections.
- Automatic maintenance scheduling based on warranty, procedures, or time.
Inventory Management
What happens when you realise that your repairs should be halted halfway because you are running out of the essential parts?
Here comes the need of having suitable specialised inventory management systems in place. A sound CMMS healthcare system can help you manage your inventory and spare parts levels in real-time so that you don't have to stop your work halfway through. By tracking digitally, managing and maintaining accurate medical inventory levels at your facility is no more challenging.
Centralised Data Management
Just like you maintain the complete history of your patients so that you can reuse them, you need the total records of your medical equipment, including the maintenance and repair histories, in a centralised place so that you can access it when you need it. A CMMS software for the healthcare industry will help you store all the essential real-time data necessary to run your organisation in an accessible centralised cloud-based location.
Work Order Management
Healthcare CMMS allows you to submit your work orders whether you belong to the medical staff category or the admin personnel, as every reported malfunction should be taken care of immediately to maintain safety standards. Every maintenance request will be tracked and properly reviewed, and tasks will be prioritised according to the requirements.
Reports and Analytics
Healthcare CMMS software can help you to capture and share your real-time data to give you that big maintenance picture. Healthcare equipment maintenance dashboards give you a complete overview of what is working, what is broken, and how to fix it according to your priorities.
CMMS Software for all Healthcare Services
Hospital & Healthcare Facilities
A healthcare CMMS system in a hospital helps to streamline the maintenance of the healthcare equipment and the facilities, safeguarding the critical assets that should be readily available whenever the patient needs them and tracking the maintenance schedules when the devices are done using by the patients.
- Respond immediately and efficiently to service requests and improve uptime.
- Decreased downtime for critical assets
- Extended life for the assets that work tirelessly
- Operate within the maintenance budgets and minimise the costs
- Create a balance between the availability of the parts and avoid wasteful storage
- Improved work order communication between the teams
Biomedical Equipment Management
Managing the service history of the surgical equipment or the dialysis machine can help you stay on track in biomedical maintenance.
- Reduction in the risk of interruption during the treatment
- Improving the facility's efficiency
- Reduce the service request response time
- Record of the maintenance activity of the critical assets
- Real-time data
Medical Device Manufacturing
A Healthcare CMMS can be your one-stop solution to ensure regulatory compliance standards throughout the various processes.
- Prediction of equipment failures
- Improved labour productivity
- Reduce the total maintenance costs
Pharmaceuticals
By offering a centralised platform for planning, recording, and assisting preventative maintenance, Healthcare CMMS software for pharmaceutical aids pharmaceutical companies in improving their maintenance operations.
- Quick access to asset details
- Avoid unplanned downtime
- Improve quality controls
A healthcare CMMS system in a hospital helps to streamline the maintenance of the healthcare equipment and the facilities, safeguarding the critical assets that should be readily available whenever the patient needs them and tracking the maintenance schedules when the devices are done using by the patients.
- Respond immediately and efficiently to service requests and improve uptime.
- Decreased downtime for critical assets
- Extended life for the assets that work tirelessly
- Operate within the maintenance budgets and minimise the costs
- Create a balance between the availability of the parts and avoid wasteful storage
- Improved work order communication between the teams
Managing the service history of the surgical equipment or the dialysis machine can help you stay on track in biomedical maintenance.
- Reduction in the risk of interruption during the treatment
- Improving the facility's efficiency
- Reduce the service request response time
- Record of the maintenance activity of the critical assets
- Real-time data
A Healthcare CMMS can be your one-stop solution to ensure regulatory compliance standards throughout the various processes.
- Prediction of equipment failures
- Improved labour productivity
- Reduce the total maintenance costs
By offering a centralised platform for planning, recording, and assisting preventative maintenance, Healthcare CMMS software for pharmaceutical aids pharmaceutical companies in improving their maintenance operations.
- Quick access to asset details
- Avoid unplanned downtime
- Improve quality controls
TITAN CMMS - The Key to Optimise Maintenance Operations
Smart Solution
Worried about managing maintenance operations? TITAN CMMS is here to help! TITAN help organisations track and manage all maintenance-related tasks, boosts asset efficiency and performance, by creating a maintenance request, breakdown request, just do it (JDI), and tasks, at any time from anywhere.
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What is CMMS?
Have you been struggling with centralising and managing maintenance-related information? The solution is right here, CMMS software eases the process of maintenance operations by streamlining maintenance information. Computerised Maintenance Management System (CMMS) software, also known as Computerised Maintenance Management Information System (CMMIS), help organisations plan, schedule, and track all maintenance activities by effectively managing work orders, assets and inventory. The maintenance management system collects information from relevant KPIs and evaluates maintenance tasks’ performance and effectiveness.
Contents
What is Healthcare CMMS?
A Healthcare Computerised Maintenance Management System is a digital software solution for simplifying and managing the maintenance operations of medical assets, devices, equipment and the healthcare facility in good condition. Maintenance health care software ensures the creation of a reliable, healthy and safe environment for working and patient safety. From scheduling the maintenance to managing the inventory, the CMMS forms a single application for operating more efficiently and provides real-time monitoring and performance management.
What are the benefits of using CMMS software in Healthcare facilities?
- Comprehensive monitoring and managing of all the assets and equipments
- Real-time monitoring of the medical equipment health and performance in real-time
- Managing the asset history and maintenance schedules
- Up-to-date data about the labours spent on each machine's maintenance and downtime.
- Plan and schedule preventive maintenance regularly
- Help with budgeting, tracking the business expenditure, and predicting the financial future of the facility.
- Maintenance task allocation according to the regular maintenance schedules reduces downtime and emergency repairs.
- Eliminate the manual errors caused by using paper or spreadsheets.
- Track employee performance and thereby take measures for improving employee efficiency.
- Higher ROI
- Provide a safe and secure environment.
- Easy auditing and help achieve compliance made by the government in the healthcare sector.
- Accurate data and the Reports
How to choose the right CMMS software for your Healthcare organisation?
A good CMMS software solution for your healthcare facility can enhance the management of your maintenance operations. But how do you identify the right one? Choosing the right CMMS (Computerised Maintenance Management System) software for healthcare organisations can be challenging, as specific requirements and regulations must be considered. This checklist will aid you in choosing suitable healthcare maintenance software.
- Step 1: Identify your specific requirements Identifying the specific requirements can help you map the number of assets to be managed and the specific needs of your healthcare facility. For instance, if you are managing medical equipment, you may require CMMS software with a planned maintenance feature to ensure the equipment is always in good condition.
- Step 2: Check for Compliance with regulations In the healthcare industry, compliance with regulations is crucial. Check if the CMMS software you are considering complies with regulatory requirements such as GDPR (General Data Protection Regulation) and MHRA (Medicines and Healthcare products Regulatory Agency) regulations.
- Step 3: Evaluate the features Evaluate the features of the CMMS software and look for the attributes you need, such as planned maintenance, asset tracking, inventory management, work order management, and reporting. In the healthcare industry, you may also require features such as equipment downtime tracking, calibration management, and supplier management.
- Step 4: Look for user-friendliness A user-friendly CMMS software will help your staff to easily navigate the system and perform tasks efficiently. Look for software that has a user-friendly interface, intuitive navigation, and clear instructions.
- Step 5: Check for vendor support Check the vendor's support services, including training and customer service. Look for a vendor who offers comprehensive training and support to ensure that your team can use the system effectively.
- Step 6: Consider the cost Finally, consider the cost of the CMMS software, including licensing fees, implementation costs, and ongoing maintenance and support costs. Evaluate the Return on Investment (ROI) you can expect from the system and determine if it fits your budget.
How to choose the right CMMS software for your Healthcare organisation?
- Ageing Biomedical technician workforce
- Lack of real-time visibility of the facility
- Absence of the centralised data management system
- Delayed equipment and service requests affecting patient safety
- Low utilisation rate of the equipment efficiency
- Lack of accurate, reliable data for the medical equipment selection
- Broken workflow systems affecting the high-priority works.
- Less preventive maintenance service requests and more reactive maintenance.
- Lack of regulatory compliance
Why is CMMS Compliance in Healthcare important?
Unlike other industries, the healthcare industry involves many crucial maintenance management operations with high risk. Managing all medical equipment's preventive maintenance, lowering the risk of equipment failure, and providing analytics are significant functions that healthcare maintenance software offers.
The healthcare sector prioritises keeping all medical assets, equipment, and gadgets in top shape to ensure patient safety. Notably, high-risk and high device class medical devices like ventilators and defibrillators must adhere to standard maintenance guidelines like European Medical Device Regulation (EU MDR).
CMMS to Manage Your Maintenance
Frequently Asked Questions
- Overcome the shortcomings of an outdated system
- Improve equipment maintenance management
- Track critical assets using real-time information.
- Increase asset lifespan
